BBGH TRUSTEES RECEIVE UPDATE ON NEW INFORMATION SYSTEM

Posted 2 months ago

By Kevin Horn

The Box Butte General Hospital (BBGH) Board of Trustees was updated on the hospital’s progress on the transition from its Healthland Classic Health Information System (HIS), which has been in place since 1994, to the new Healthland Centriq HIS. The ‘go-live’ date for the new HIS is September 8.

On hand to update the Trustees were Chief Operation Officer Lori Mazanec and IT Department personnel Mandy Greve and JaeAnn Bradt. Ms. Mazanec provided a review of the timeline related to the migration journey, which started as far back as 2010 with the implementation of the Affordable Care Act. The legislation required the healthcare industry to implement the development of Electronic Health Records (EHR) in order to implement Meaningful Use. Meaningful Use is using EHR technology to: Improve quality, safety and efficiency; engage patients and family; improve care coordination; and maintain privacy and security of patient health information. According to Ms. Bradt and Ms. Greve, the ultimate outcome of Meaningful Use will result in: Better clinical outcomes; increased transparency and efficiency; and the empowerment of patients and their families by making them a part the health care team. The IT Department duo also detailed the contingency plans in place to help make the process run as smoothly as possible considering the complexity of the task. Trustee John Annen commented that while Ms. Greve, Ms. Bradt and Ms. Mazanec didn’t mention the time and effort involved, he wanted to stress how hard and long many of the employees at BBGH have worked and trained for the switchover to the Centriq system. “This was and is a huge project that has had a lot of people at this hospital putting a lot of time in,” he said. “We just want to recognize that effort and thank all those involved.”

The board also conducted the following business:

– The Trustees recognized Abby Keilwitz, DPT, of The Rehab & Wellness Center for being named the August Employee of the Month. Also recognized were Tiffany Shellabarger, LPN, for completing her Associates degree and licensing boards and Health Information Management manager Claudia Olafson for completing her Associate of Science Degree in Health Information Technology. The board was also introduced to new employees: Jennifer Monroe, LPN; Sara Pelster, RN; and Shelly Luger, RN, BSN, MS, Clinical Nurse Educator.

– After unanimously approving the consent calendar CFO Tracy Jatczak gave a brief report on the progress of the annual audit. She said auditors were present Monday through Thursday noon of the previous week. The auditors had two or three proposed entries they identified that would add approximately $52,000 the hospital’s bottom line. Ms. Jatczak concluded her report saying the auditors indicated they found everything in good order and that they were appreciative of the timely response they received from all involved. The final report of the audit probably won’t be presented to the Trustees until the October meeting, due to the audit occurring a couple weeks later than usual this year.

– CEO Dan Griess introduced the Trustees to module one of a 10-module course scheduled to be presented each month during the Governance/Strategy Focus report. The 10-module video series will focus on “Eliminating Harm, Improving Patient Care: A Trustee Guide.”  The course was developed by the American Hospital Association, Health Research & Educational Trust, and Center for Healthcare Governance and Trustee Magazine. Each module will focus on different aspects of the responsibilities hospital boards have for ensuring safety and quality best practices, as well as making sure these best practices are being implemented properly within their respective healthcare facilities.

– After the first module was completed, Mr. Griess provided an update of the construction project, with the main item of interest a planned tour of the construction area that will allow the public to see the progress being made up close. The tour will be held Friday, September 5, from 1:00-3:00pm, with the public asked to gather at the main entrance of the Medical Arts Plaza. Each tour should last around 15-20 minutes, with guides from Beckenhauer Construction taking each group through the complex, from the top floor to the basement.

– Mr. Griess also highlighted two other events coming up. He informed the board that the annual BBGH Auxiliary Home Tour will take place Sunday, September 14 with four homes featured, as well as a tour of an extensive Husker collection Barry Harris has compiled over many years. He also told the board about the 3rd Annual Alliance Grime Time Adventure Race BBGH and the City of Alliance will host on Saturday, September 13. The Race begins with teams checking in at 10:00am at the starting point in the parking lot north of Laing Lake, with the race starting at 11:00am. There are 15 obstacles this year.

– After approving all credentialing requests, the Trustees entered into executive session at 7:55pm to discuss a possible name change for the hospital. They reentered open session at 8:43pm. No action was taken, though it was the consensus of the board to have hospital management gather further information for additional consideration by the Trustees. The meeting was adjourned at 8:44pm.

– The next BBGH Trustee meeting will be held Monday, September 22 at 7 pm in the Alliance Room. As always, the public is invited to attend.

Box Butte General Hospital is an equal opportunity provider and employer.